Location: 249 East Tabernacle, Suite 200, Saint George, UT 84770
Board Members in Attendance: Russell Armstrong, Mike C. Currie, Kevin Groke, Margaret “Meg” Groke, Tracy K. Mitchell, Paula D. Nelson, Kristin L. Nielson, Julie M. Wand, Michael D. Wand
Absent: Jim Hardy, Assunta Maria Hardy, John T. Jones II, Scott Nielson (proxy vote for Scott Nielson by Kristin Nielson)
Review and acceptance of meeting minutes for July 31, 2012: Margaret “Meg” Groke
Operating Board Training/ Team Building Activity: Julie M. Wand
Follow-up from July 31 meeting: 8th grade inclusion; Board size and makeup
Review major changes to the charter in preparation for resubmission. Including:
Finance Changes: Paula D. Nelson
Changes to the PP&P: Tracy K. Mitchell
Parental Involvement: Michael C. Currie
Discuss concerns about potential conflicts of interest among Board members
MOTION: by Kevin Groke to begin the meeting at 6:43 p.m.
Second by Julie M. Wand; Unanimous in favor
Margaret “Meg” Groke – Clarification about the agreed upon limit of nine people on the Board only applies to the Operating Board, not the Founding Board.
MOTION: Kevin Groke proposed we accept meeting minutes from July 31, 2012
Seconded by Tracy K. Mitchell; Unanimous in favor, proxy vote for Scott Nielson by Kristin Nielson
Julie M. Wand talked about team building gave an overview of the USOE training Board members are required to take. “There are no Board members. We must function as one unit and not as individuals. We must agree to disagree or come to compromise. Keep our goal/mission in mind as we together.”
Item of Business: 8th Grade Inclusion
Several members want to include the 8th grade despite Marlies Burns recommendations not to. Julie M. Wand feels strongly that 7th and 8th grade children often need the Montessori schooling to be better prepared for subsequent schooling. Desire to give families the choice of attending.
Item of Business: Board Size and Makeup
Jim Hardy and Assunta Hardy have resigned from the Board.
John T. Jones has not responded to Kevin Groke’s emails and texts about participating on the Board; Michael D. Wand and Julie M. Wand will try to contact him in person.
MOTION: Kevin Groke proposed that Michael D. Wand be reinstated as a Board member.
Seconded by: Paula D. Nelson
Unanimous in favor, proxy vote for Scott Nielson by Kristin Nielson
MOTION: Kevin Groke proposed DMA include 8th grade
Seconded by Julie M. Wand; Unanimous in favor, proxy vote for Scott Nielson by Kristin Nielson
All Board meetings, including closed sessions must be audio recorded. A hard copy of the Board meeting minutes will be kept at the school office. No students name should be written in the minutes nor mentioned in a meeting unless necessary.
Item of Business: Parental Involvement (Section 13) by Michael C. Currie:
Amended subsection 13C to define the Parent Volunteer Group (PVG) which replaces a PTA or PTO.
Added subsection 13D Accountability Group, a committee created by the Operating Board.
Mentioned the idea of adding a message board in front of the school.
Item of Business: Changes to PP&P’s (Appendix C) by Tracy K. Mitchell:
Article lll Board of Directors: Added subsection 3.2d clarifying family members may not serve on the Operating Board simultaneously; defined family members. Discussed conflict of interest issue concerning employer/employee and other close personal relationships outside of the Board.
Russell Armstrong suggested that if any member was coerced by another member then the issue voted upon will be reversed and voted upon again without the members who have the conflict of interest.
Kevin Groke suggested adding a phrase to the charter document that states : “Any person on the Operating Board who feels their vote has been compromised in any way are ethically responsible to resign from the Board.”
Item of Business: Finance Changes by Paula D. Nelson:
Discussion about how funds will be accessed in case of an emergency and what constitutes an emergency. The Business Manager or Principal may approve such a purchase and must notify a member of the Board within 24 hours. Whether the services/items are insured must be considered.
Three parts to getting building school: Planned, Staffed, Recruit students
Paula D. Nelson recommends the school Director be hired six months in advance of the school opening in order to allot time for hiring teachers and other staff.
Additional funds added to overall budget from a federal grant
A donation of $30,000 from a private party not allowed by the State to be included in the budget until the school in possession of such funds.
Increased funds for marketing and PR.
Goal to carryover at least $30,000 from the first school year into the next year’s budget to save enough funds to purchase the school property.
Utah state has updated the worksheet that states funds allocated to the school
100 Fewer students expected in 7th and 8th grades than stated in the budget
Taking into consideration all the above changes, the budget then stands at a small deficit.
In order to balance the budget,Paula D. Nelson proposes that:
1. within the 32 or 36% budgeted for employee benefits, the percentages of retirement and medical benefits be flipped so that retirement is at 11% and health at 14%.
2. Eliminate the position of Assistant Librarian
3. Take from areas of the budget that contain surplus such as rent and library
Kevin Groke will compile and send the revisions of the charter document to Marlies Burns tomorrow, Wednesday afternoon.
MOTION: by Kevin Groke to adjourn the meeting at 9:25 p.m.
Seconded by: Paula D. Nelson; Unanimous in favor