14 December 2016, 5:30PM – 1160 N 645 West, Washington, Utah
|Agenda Item||Presenter||Questions to answer||Time|
|Review/Revise Policies||Chair||Tuition Reimbursement Policy
Charter Document Cleanup
Board Job Description Policy
Annual Board Calendar Policy
|Strategy Discussion||Chair||Marketing Plan|
|Board Meeting Call to Order||Chair||6:30|
|Read Vision and Mission Statement||Chair|
|Approve Minutes from Previous Meeting||Secretary|
||Business Manager||How do actual expenses compare to the school’s budget?||7:00|
||Chair||Based on results from workshop discussions||7:15|
|Adjourn||Chair||What did you like about this meeting, what did you dislike, what needs to be changed for the next meeting?||7:30|
Annual Board Calendar Policy (Proposed)
The yearly cycle will begin each year on the first day of June so that administrative planning and budgeting can be based on accomplishing a one-year segment of the Board’s most recent strategic plan.
At a minimum, the annual agenda will include the following:
- Gaining input from all stakeholder groups annually.
- Board training and education related to DMAs Mission and Charter, including annual training on the Utah Open and Public Meeting Act (52-4).
- Board recruitment activities to identify potential Board Members.
- Strategic planning session by the Board with stakeholder input.
- Director evaluation and remuneration will be reviewed yearly.
- Review and Approve DMA’s annual Operating Budget including budget for board training.
- The June Board Meeting is considered the “Annual Meeting” and will include:
- Nomination and ratification of new Board members.
- Yearly nomination and ratification or re-ratification of elected board positions.
The board shall have the ability to rearrange its own calendar as needed to ensure that all of its yearly obligations are met.
Board Job Description Policy (Proposed)
Board Approved 18 Mar 2014
Specific job outputs of the Board as an informed agent of the ownership are only those that ensure appropriate organizational performance.
- Provide written governing policies that realistically address the broadest levels of allschooldecisions and situations.
- Mission: The organizational impacts, benefits, outcomes, recipients, beneficiaries, impacted groups; and their relative worth in cost or priority.
- Governance Process: Specification of how the Board conceives, carries out, and monitors its own policies.
- Board-Management Delegation: How power is delegated and its proper use monitored; the Director’s role, authority, and accountability.
- To accomplish it job outputs with a governance style consistent with Board policies, the Board will follow an annual agenda that:
- Evaluates and measures how well DMAs Mission is being accomplished.
- Evaluates and measures DMAs performance against the guidelines established by the Utah State Charter School Board.
- Continually improves Board performance through Board education and enriched input and deliberation.
- To accomplish its job outputs with a governance style consistent with Board policies, the Board will follow a Board Meeting agenda.
- Anyone may recommend or request an item for Board discussion by submitting the item to the Chair no later than 5 calendar days prior to the Board meeting.
- Review DMA’s Vision and Mission statement.
- Examine Board
- Examine and monitor Board performance.
- Contain time for Board trainings.
- Attend to agenda items as expeditiously as possible.
- Director status report.
- Plan for direct inspection monitoring or arrangements for third party monitoring when necessary.
- Provide opportunity for public input
- Provide public notice of meetings consistent with the requirements of The Open Meetings Act
Board Chair’s Role
The Board Chair, a specifically empowered member of the Board, ensures the integrity of the Board’s policies, and secondarily, occasionally represents the Board to outside parties.
- The assigned result of the Chair’s job is that the Board behaves consistently with its own rules and those legitimately imposed upon it from outside the organization.
- Meeting discussion content will consist solely of issues that clearly belong to the Board to decide or to monitor according to Board policy.
- Information that is neither for monitoring performance nor for Board decisions will be avoided or minimized and always noted as such.
- Deliberation will be fair, open, and thorough but also timely, orderly, and kept to the point.
- The authority of the Chair consists in making decisions that fall within topics covered by Board policies on governance processes and Board-Management Delegation, with the exception of employment or termination of the Director and areas where the Board specifically delegates portions of this authority to others. The chair is authorized to use any reasonable interpretation of the provisions in these policies.
- The Chair is empowered to chair Board meetings with all the commonly accepted powers of that position, such as ruling and recognizing.
- The Chair has no authority to make decisions about policies created by the Board within Ends and Executive Limitations policy areas. Therefore, the Chair has no authority to supervise or direct the Director.
- The Chair may represent the Board to outside parties in announcing Board-stated positions and in stating Chair decisions and interpretations within the area delegated to that role.
- The Chair may delegate this authority but remains accountable for its use.
- Nomination and ratification of the Chair will be done yearly.
Board Secretary’s Role
The Board secretary is an officer of the Board whose purpose is to ensure the integrity of the Board’s documents with the exception of areas where the Board specifically delegates portions of this authority to others.
- The assigned result of the secretary’s job is to see to it that all Board documents and filings are accurate and timely.
- Policies will be current in their reflection of Board decisions.
- Policies will rigorously follow Policy Governance principles.
- Bylaw elements necessary for legal compliance and for consistency with the principles of Policy Governance will be known to the Board.
- Requirements for format, brevity, and accuracy of Board minutes will be known to the secretary.
- The authority of the secretary is access to and control over Board documents.
- The secretary may delegate its authority but remains accountable for its use.
- Nomination and ratification of the secretary will be done yearly.
Tuition reimbursement policy (Proposed)
Dixie Montessori Academy, at administration’s discretion, reimburses for related expenses for degree programs up to $5,250 per calendar year. Determination of reimbursement is based on criteria’s set forth.