13 February 2020, 6:00PM – 1160 N 645 West, Washington, Utah
| Agenda Item | Presenter | Questions to answer | Time |
| Board Meeting Call to Order | Chair |
|
6:00 |
| Read Vision and Mission Statement | Chair | ||
| Approve Minutes from Previous Meeting | Secretary | January 9th, January 16th phone meeting | |
| Public Comment | Note: The Board will not formally discuss or act on an item introduced during this portion of the agenda pursuant to Utah code 52-4-202(6)(b). | ||
| Turnaround Update | ED Direction | ED Direction | |
Director’s Report
|
Chair | ||
| Finance Report | Committee Chairs |
• Budget report and findings |
|
Board Governance
|
Chair |
Are the following policies clear and do they align with the DMA’s Mission and Vision?
|
7:15 |
| Reserved for Closed Session | Chair |
As needed under Utah Code 52-4-205(1)
|
|
| Next meeting | Thursday March 12th | ||
| Adjourn | Chair | What did you like about this meeting, what did you dislike, what needs to be changed for the next meeting? | 7:30 |
Vision
At DMA, our vision is to awaken within each child their unique potential that will enable them to make a valuable contribution to society.
Mission
The mission of Dixie Montessori Academy (DMA) is to provide a child-centered, individualized education founded upon the philosophy of Dr. Maria Montessori. DMA will foster a structured environment of freedom and discovery in which each child can reach his or her full academic, social, and personal potential. Graduates of DMA will demonstrate creative thinking, self-discipline, respect, and cooperation, and will build a solid foundation for future success.
Purchasing Policy
Board Approved: 20 Apr 2016
DMA will purchase only those items and services that are required to perform the school’s mission and/or fill a bona fide need. Procurements will be made using “Best Value Purchasing” which includes assessing the best value considering quality, performance and price.
Purchasing Objectives: DMA personnel will adhere to the following when purchasing:
- Deal fairly and impartially with all vendors; Procurements will be based strictly on the merits of supplier and contractor proposals and applicable related considerations such as delivery, quantity, etc.;
- All purchases will in the best interests of the school and its funding sources;
- Obtain quality supplies/services needed for delivery at the time and place required;
- Buy from responsible and dependable sources;
- Obtain maximum value for all expenditures;
- Be above suspicion of unethical behavior at all time and avoid any conflict of interest, dealings with related parties or even the appearance of a conflict of interest in DMA’s supplier relationships.
- Plan in advance; whenever possible approval should be obtained before purchasing and reimbursements avoided.
Purchase Approval: The following approvals must be obtained in writing before any purchase is made:
- All purchases: Approval by the Business Manage and a filled requisition form.
- All curriculum purchases: Approval by the Director.
- Purchases of $500 or more: Approval by the Director.
- Purchases of $5,000 or more: Approval by the Board.
- Purchases more than 30% of a single budget line item: Approval by the Board.
Competitive Bids: DMA will use the following competitive procurement process:
- Purchases of $1,000 or more require the use of Purchase Order.
- Purchases of $2,500 to $20,000, inclusive, require three written quotes.
- Purchases greater than $20,000 require the use of a formal bid process.
- Payment is only authorized for the quoted amount, any additional payment or changes require the use of one or more Change Order which will be treated as separate purchases.