Dixie Montessori Academy
Board Meeting Agenda and Minutes for April 23, 2014
53 N. Main, St. George Utah
Board Members in Attendance: Kevin Groke, Jacqueline “Jacque” Newman, Michael Wand, Michael Currie, Brian Poe, Julie Wand, Tracy Mitchell
Others in Attendance: Heather King
Call to order: 7:25pm by Kevin Groke
Reading of Vision Statement by Tracy Mitchell
Reading of Mission Statement by Michael Wand
Training-Kevin Groke Module 14. Communication
Review of minutes from previous meeting-Jacque Newman
MOTION: Kevin Groke proposes we accept meeting minutes.
Tracy Mitchell seconded
Voting is unanimous with the exception of Julie Wand as she abstained.
Finance: Brian Poe received quotes back for benefit options. RFP legislature requires two separate entities to evaluate the request. We are required to publicly announce requests for bids and the result of those. All future purchases will require a team to evaluate price and services and other non tangibles. Requesting Michael Wand’s assistance to narrow down and finalize the benefits packages. Met with Zion’s bank to discuss the various business services they offer.
Facilities: Tracy Mitchell we are full steam ahead. We received our USOE project number. We have questions for Shane Cox for conduits for internet. Requesting Julie Wand to contact him and have him contact Gary Took. Retaining walls are about 2/3 done. Boyer has given the go ahead to progress with the site.
Marketing: Michael Currie-We are at the status quo currently. We have been on hold due to court proceedings. Discuss possibilities on fundraising and other ideas on going forward. Kevin is traveling to the site every Friday morning and taking pictures of the progress and will be posting those to Facebook and the Website. Discussion continues regarding the radio advertising.
Break at 8:09pm
Meeting resumes at 8:18pm
Teacher Development and Hiring: Julie Wand. All the teachers have loved the trainings. Barefoot Gymnastics has opened their doors for training sessions starting June. They run through August Monday thru Friday 8-5pm. We have all but 2 hired. 5 of the assistants have been hired. 3 of them have a lot of Montessori experience. There is a scholarship for paraprofessionals to go back to school to get the teaching degree. The Montessori training certification process is a benefit that we should consider marketing. Business Administrator position is being offered out.
Discussion on the following concerns:
What is the board’s role in hiring employees? Are we at a point that we need Julie Wand to cease being board member and take over as Director? The Board needs a more defined policy on the hiring of employees. Further discussion commences on the role of Director and Board involvement in hiring process. Brian needs final numbers for employees so we can lock in budget. Also, benefit packages need to be locked down. Tracy needs costs locked in so when change orders come in we can make budgetary decisions.
Accountability Group: Brian Poe. Updates on facilities and finance pieces have been done. Critical pieces we need are risk management for possible audits.
MOTION: Kevin Groke proposes we accept changes on the board policy manual as written.
Brian Poe seconds
Voting is Unanimous
Utah Charter School Conference, June 9-10th. One of the benefits of going is the knowledge she gained in the workshops was instrumental in learning Charter process last year according to Julie Wand. Recommended we look at the agenda for the workshops and decide at the next board meeting who needs to attend.
Transitions to Governing Board.-There are former board members that have expressed strong desire to be appointed as members. If we know any parents or other members of the community that have interest in being on the board, we should extend offers for them to attend meetings.
2014 Legislative recap- The WPU went up. House Bill states we have to do a minimum of 2 hours of suicide prevention training. Lotteries can be weighted. Grandchildren and educationally disadvantaged can be included. School building costs, no one is being grandfathered in on House Bill 111. Fingerprinting has been modified. We will have a policy that all volunteers at the school that are in a position of trust must be fingerprinted. LEA’s must have an audit committee. LEA’s must reasonably accommodate parent/guardian rights.
Gary Davis meeting- went really well. He wants to work with us. We will have a parking and pick up/drop off policy for next board meeting.
Startup Grant- Draft due on May 2nd to Marlies Burns, her recommendations will come back. The finalized copy is due on May 15th.
Kevin Groke- meeting is adjourned 10:19pm