Dixie Montessori Academy
Board Meeting Agenda and Minutes for March 19, 2014
53 N. Main, St. George Utah
Board Members in Attendance: Tracy Mitchell, Kevin Groke, Michael Wand, Brian Poe, Michael Currie, Jacqueline “Jacque” Newman
Others in attendance: Heather King, Shane Cox
Call to order: 8:12pm by Kevin Groke
Reading of Vision & Mission Statements by Kevin Groke and Shane Cox
Reading of the previous meeting minutes-Jacque Newman
MOTION: Kevin proposes we accept the minutes from the previous meeting.
Michael Wand seconds
Unanimous with vote by proxy for Julie Wand by Michael Wand
Per our meeting with Marlies Burns at the building site previous to this meeting we are skipping the training.
Finance Update by Brain Poe: As things are progressing with the site we need to think about expenditures coming up the pike, so we can address potential budget issues. We sent our first payment to Canyon Media. We have the Directors & Operators General Liability policy in place. We are working on the other insurances, workers comp, etc.
Facilities update by Tracy Mitchell: USOE project number is applied for; we are waiting to hear back from Jennifer Youngfield which could take 2-3weeks.
Marketing update by Mike Currie: We are switching from call to action to a support DMA standpoint. Realign pages of website to more serve our needs as we stand now. We are still working on the social gathering. It is still TBA. We need to pull a few more names off waiting list as we have had a bit of attrition.
Julie Wand enters at 8:20pm
Teacher Development update by Julie Wand: We have put ads in the Spectrum for Business Administrator, paraprofessionals and teachers. Ad will run for 30 days. April 1st is a dedicated Teacher fair at Dixie State University. We have to interview more people for Business Administrator position. We have started requesting student records.
Accountability update by Brian Poe: Status updates on the burn down charts. Teachers, manual and voting on employee handbook and safety handbook pending. Discussion regarding where we need support. Possibility for bringing on parent volunteers to committees to handle some of the tasks. Discussion on parent support with fundraising, getting involved, helps on committees etc.
LEA update by Brian Poe: created an LEA oversight in Dropbox. We talked about different board and operational policies. Kevin has consolidated the Board Policies into the Board Manual. Discussion on training for policies as a Board. Added a code of conduct section in the policy manual to comply with state code for anything handling funding. Kevin is reading the new added sections to the board member policy. They are in Dropbox. We are asked to review them and will vote on the next Board meeting. There is a change to the lottery policy.
MOTION: Julie Wand proposes we add the amended sentence to the lottery policy.
Tracy Mitchell second
IT and communications: Shane Cox informs us there are government grants to offset costs of internet service and buildout. He is following all avenues to find as much as possible to offset those costs. One of the big things that would be helpful is parent involvement and information about the school. Julie has proposed a possible parent education night. Having parent involvement and a face to the school is critical to the success of DMA.
Closing thoughts and questions: Do we want a Founding Board plaque for the school? Do we need to rescind the previous motion regarding the Pre K/K rental space? We will table the issue pending the traffic study from Washington City.
Meeting adjourned at 9:22pm